What must occur to extend a sponsored project without additional funds? It depends on the source of funds. Since the requirements of each Sponsor and even different awards from the same Sponsor may vary in the terms regarding the availability of no cost extensions, it is important to contact your pre-award contact at the sponsored projects office a minimum of 60 days prior to your current project end date to ensure that a notice or a request for extension of a grant will be submitted to the Sponsor in a timely manner.
Under federal funds granting “expanded authorities”, the University has the option of extending the project for a period of up to 12 months without sponsor approval. This (typically) applies to the following awards: NSF, NIH, NASA, NIFA, DOE, EPA (only if the extension will not cause the project to exceed 5 years).
Both Federal and Non-Federal requests for extension are submitted through the Office of Sponsored Projects. If the one-year extension has already been used, or the sponsor requires a formal request for extension, The Office of Sponsored Projects will submit a written justification (provided by PI) to the sponsor.
The request should contain:
- New anticipated end date
- Justification for the extension relating to the completion of the project objectives,
- Brief statement of work progress to date and remaining work to be completed
- Estimate of funds remaining at scheduled project end date (if sponsor requires)
Requests for a no cost extension to NSF are initiated by the PI and submitted by OSPA via the Research.gov website.
Instructions can be found on the help menu (Welcome to the Research gov Help System)
From the Contents tab click on "Notifications & Requests on Research.gov" and then the sub heading of "How do I prepare a new notification or request?"
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