NAES header image
NAES header image
NAES header image

NEVADA AGRICULTURAL EXPERIMENT STATION

Participant and Patient Costs in Sponsored Projects


This document is intended to clarify the participant/patient costs that are often confused with one another in sponsored projects.

In general, participants are the recipients of service or training provided at a workshop, conference, seminar, symposia, or other short-term instructional or informational sharing activity.  The participants are normally not required to provide any specific deliverable to the university or third part, however, the purpose of the meeting may dictate that attendees be prepared to provide information or otherwise participate as a part of the stated agenda.

Participant Support Costs

Participant support costs are direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not UNR employees) in connection with meetings, conferences, symposia, or training projects.

UNR Budget Category – Participant Support; Object Code 40, Sub-object Code 50

Normally, indirect costs are NOT charged on these expenses.

Research Patient Care Costs

Patient Care Costs are typically used for clinical trial agreements.  These expenses are routine and ancillary services provided by a hospital to individuals.

UNR Budget Category – Operating; Object Code 30, Sub-object Code PR

Indirect cost is NOT charged on these expenses as per the negotiate rate agreement.

Payments to Research Participants

The purpose of research subject payments is to compensate subjects for their time and participation in a clinical trial or research project.   These expenses are typically an operating cost.  However, due to the IRS requirement for a Form 1099-MISC for total payments in excess of $600, it is managed as a Participant Support expense.

UNR Budget Category – Participant Support; Object Code 40, Sub-object Code to be determined by the type of expense.

Indirect cost is NOT charged on these expenses.

Gift Cards

UNR Budget Category – Participant Support; Object Code 40, Sub-object Code 01

The Facilities and Administrative Rate (F&A) is NOT charged on these expenses.

Return to Grant Funding Resources & Other Useful Links